KRA PIN for Company is an essential tax obligation which has to be met by every business intending to operate in Kenya.
Why You Need KRA PIN for Limited Company?
- To open company bank accounts
- To make KRA Monthly Returns
- To apply for Tax Compliance Certificate
- To apply for Government tenders
- To setup ETR Machine
- To purchase land or property
Here are steps that need to be taken to acquire Kenya Revenue Authority (KRA) PIN for Limited Company in Kenya.
Step 1: Perform Data Loading for Company
If you have registered your limited company at the Company Registry or through eCitizen, you will need to first carry out Data Loading at KRA offices using the following documents;
i) Certificate of Incorporation
ii) Memorandum and Article of Association (optional)
iii) iTax KRA PIN for one of the company directors
What this means is that you will need to present the above documents to allow KRA to manually input your company records to their tax system.
It usually doesn’t take long, unless there are technical problems or if a verification needs to be carried out directly with Company Registry to check the authenticity of your company.
Step 2: Registration of KRA PIN using iTax
You will need to visit https://itax.kra.go.ke, to initiate the process of registering KRA PIN for a limited company. At least 1 KRA PIN will be required from one of the company director(s) to perform this process. The director needs to make sure that they don’t have any tax liability and also their details need to be on the iTax system.
If not, then migration will need to be done. If company director doesn’t have a personal KRA PIN, then they will need to register one first.
Step 3: Acknowledgement letter
Once you have completed the registration online, you will be issued with Acknowledgement letter from KRA to your email address that you used for the application. Make sure to check both your inbox or spam folder.
Step 4: Company PIN Ready
Once you have confirmed receiving the acknowledgment letter, you will also receive a second email from KRA giving you login details on how to access the iTax system. On that same email, your company PIN will be attached. You can download it and start using it to open your company bank account and other services that you would like to use the company PIN.
KRA PIN Checker
You can use KRA PIN Checker to see whether or not your PIN is genuine. According to KRA, a genuine PIN is generated by the KRA – Domestic Taxes Department System and is in Active status. KRA will provide basic details of the taxpayer when using the PIN Checker.