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KRA PIN Registration For Limited Company

KRA PIN Registration for Limited Company

KRA PIN for Company is an essential tax obligation which has to be met by every business intending to operate in Kenya.

Why You Need KRA PIN for Limited Company?

  • To open company bank accounts
  • To make KRA Monthly Returns
  • To apply for Tax Compliance Certificate
  • To apply for Government tenders
  • To setup ETR Machine
  • To purchase land or property

Here are steps that need to be taken to acquire Kenya Revenue Authority (KRA) PIN for Limited Company in Kenya.

Step 1: Perform Data Loading for Company

If you have registered your limited company at the Company Registry or through eCitizen, you will need to first carry out Data Loading at KRA offices using the following documents;
i) Certificate of Incorporation
ii) Memorandum and Article of Association (optional)
iii) iTax KRA PIN for one of the company directors
What this means is that you will need to present the above documents to allow KRA to manually input your company records to their tax system.
It usually doesn’t take long, unless there are technical problems or if a verification needs to be carried out directly with Company Registry to check the authenticity of your company.

Step 2: Registration of KRA PIN using iTax

You will need to visit https://itax.kra.go.ke, to initiate the process of registering KRA PIN for a limited company. At least 1 KRA PIN will be required from one of the company director(s) to perform this process. The director needs to make sure that they don’t have any tax liability and also their details need to be on the iTax system.
If not, then migration will need to be done. If company director doesn’t have a personal KRA PIN, then they will need to register one first.

Step 3: Acknowledgement letter

Once you have completed the registration online, you will be issued with Acknowledgement letter from KRA to your email address that you used for the application. Make sure to check both your inbox or spam folder.

Step 4: Company PIN Ready

Once you have confirmed receiving the acknowledgment letter, you will also receive a second email from KRA giving you login details on how to access the iTax system. On that same email, your company PIN will be attached. You can download it and start using it to open your company bank account and other services that you would like to use the company PIN.

KRA PIN Checker

You can use KRA PIN Checker to see whether or not your PIN is genuine. According to KRA, a genuine PIN is generated by the KRA – Domestic Taxes Department System and is in Active status. KRA will provide basic details of the taxpayer when using the PIN Checker.

Enock Kiprono

Founder & Team Leader at Dealpoa.com.

This Post Has 86 Comments
  1. Timothy, Dealpoa is currently putting up iPay payment system and it will be running starting next week. You will be able to make payment from Mpesa, Zap, Yu Cash!

  2. Hi,
    My company was registered in 2008, and the i moved to new employment hence my company ceased operation. Now i want to have the company operating fully Now i have a partner and we want to have the company registered as a limited companty and register for taxes-VAT. how do we move on and what are your charges to handle these.
    Regards
    samuel

    1. Did you close or wind-up that company that you had opened on 2008, was it a limited company or sole proprietor. In regards to the limited company, we have sent you the details on your email. Kindly confirm

  3. My company was incorporated in November and I would like to process its PIN asap to enable me open bank account. How can I go do it within the shortest possible period?

  4. Hi guys, kudos to the services you provide. I formed a company and registered it in january of 2012 however i was very busy and i wasnt able to do any business last year. I havent registered for a pin for the business. Also my personal pin has a problem because when i try logging into the kra site it says my pin has been blocked. I want you to register the firms pin and fix the problem with my own pin. What will be the total cost and time to fix my pin and register the firms pin?

    1. Hi Abdulrazak, in regards to your personal PIN you will need to go to KRA Times Tower if you are in Nairobi to have that issue fix. They will be able to fix it. As for the KRA PIN for Company, that we can assist you. All we need to make sure if your Certificate of Incorporation & Article of Association has been data loaded at KRA to enable us to register. Also you need to have your personal KRA PIN to be online as well for it to work

  5. hello i want a KRA pin because i want to apply for a loan on helb so that i can continuel with my edcation in cllege

  6. i want to register a company but i`m not conversant with the charges regarding the certificate,kindly help. GITANYA 0724317010

  7. Hi,thanx alot for the important info you offer here.I stumbled upon it but trust me I have bookmarked the site.Then how much wl it cost to register a company on line for cosultancy services-everything including the the amount for for my nominal capital?2ndly are you members of the just newly launched on line registration programme?

  8. Hi, Good work must commend.
    Am currently pursuing the pin for our company. However i need to find out two things: Do you have any information on tax compliance(how to do the monthly returns…etc, or anything else required of the company by Kra/Govt) and if yes, at what cost?
    I was recently asked for a company seal by my bank,so that i will be able to open the company account, where or how do i get this?

    1. Thanks for the compliments Joe! Now as for the tax compliance, is the business sole proprietor or limited company. The reason is because the requirements vary from different entity. As for the Company Seal, you can get it from Seal Honey. They usually go for Ksh. 3000 (if you want it within 3 days) or Ksh. 4200 (if you want it within 1 day). Hope you will find that information useful!

  9. Hi! Am working with a company that was initially exempt and now its taxable. We have a PIN and the certificate of compliance. How do I get the certificate of registration. Offices in Mombasa and Nairobi.

  10. Halo, I together with my partner are intending to start a partnesrship company, however we do not know the procedure of ensuring its registratio. We would wish to register it asap. What is required of us, and what is the duration for the complete registration. Give an account of the cost as well as the documents needed. Thanks.

  11. hi,
    Please send a contact number that works, the one displayed is offline.i wanted to contract you to do data loading and company pin registration on my behalf.
    Thanks.

    1. If you enabled VAT obligations then you need to make returns before 20th of every month. But if you didn’t, then you will need to make income company returns before the end of your company’s financial year. Please consult your accountant for more information.

  12. I have presented my originals and copy of certificate for incorporation with KRA offices times tower yesterday for data loading but upto now am not able to register for the pin?,how long thus it take kra to load my company details to their system.thank you

  13. i have visited the KRA headquarters for data loading in the process of acquiring a company PIN.
    I was assured everything is okay.What is the way forward from there and has KRA activated their
    website?

  14. Hi, my name is polycarp, l wanted to register an enterpprenuer company. but i dont now how to go about it & the cost. l wanted to register it as an individual. And would u be able to tell me more on how to get the VAT cert. & the ETR machine. And i will be thankfull 4 ur surpport.

  15. HI,I have just received a certificate of registration of our new limited company, does it mean it is already loaded in the KRA database or i have to send it for uploading?Is certificate of registration together with Directors PIN enough to register for company PIN on line?

  16. Hi, i wanted to register an interprenue company, but i dont now how to go about it, and how to get an ETR machine together with the KRA pin & the total cost of it all. Thank you.

  17. hi how much could you charge for KRA PIN for a limited company? Does it also come with a tax compliance cert? and what are the requirements for both PIN and the tax compliance cert.? kindly advice. thank you.

  18. Hi dealpoa,
    I have obtained a certificate of incorporation for my new company and wanted to obtain a Pin certificate from Kra. In your explanation you said that the directors pin is required. What if my pin has not been compliant with kra? Does it mean that i will not get the company kra?

    1. Hello Simon, thanks for your inquiry. What you will need to do is simply move your current KRA PIN as individual into the iTax system then you will use those KRA PIN in the application form for the company PIN. When you are applying for the tax compliance certificate for your company, then you will need to be compliant with KRA. Hope that has answered your question.

  19. Hi, i wish i had known your website early enough. Am impressed with what i have read so far. Now please assist me with the procedure of doing monthly returns.
    Thanks.

  20. Hi dealpoa,
    I recently got a certificate of incorporation of a company limited by shares and when i went for the KRA PIN certification, i was informed to go scan the certificate and email the same to callcentre@kra.go.ke for the same to be done for me. I did as required but still waiting. Did i follow the right procedure? Thanks.

  21. Hi sir,i have registered limited company,have acknowledgement number,and two KRA directors pin,we went at KRA thika branch for the company pin on 30th april and we were told to wait,please help me to get the pin,should we wait for that long please?

  22. Hi, we have just registered our company and we need to apple for PIN. We already have TCC for two Directors. How much do you carge for your services and how long does it take to complete the process? Kindly reply via email, if possible

  23. To save yourself on time, Please note that all KRA data loading for limited company PIN are now being done at Railways sports club along upperhill way and not the Times Towers. Just to let ya all know.

  24. I want to incorporate a company but I am not a Kenya Citizen. I understand one of the requirements is having a KRA PIN. What can I do?

  25. I have registered a limited company in Kenya with the other director being a foreigner. He is not based in Kenya. I wanted to get a KRA pin for the company and was told the other director also needs a KRA pin. My questions is on the work permit requirement in order to obtain alien ID since my co-director is not based in Kenya. How do i go about this? Thanks in advance

  26. Hallo, I registered the business name under my spouse and I names particulars.What i understand for husband and wife you can use any of the PIN.However,due to my experience on evaluating business projects bids,i find it necessary to have a PIN bearing the business name.Please advice me.

  27. Hello,my company want to register with KRA so as to get Company PIN, and they want to make me one of the directors. So is their any way you can be a director and will not be earning salary from that company. So what will i be entitled to pay to KRA.
    Jeff

  28. Hi DealPoa i recently open a limited company and i register my individual pin 3 years ago and have never remit my returns,now i want to register my company kra pin,will i be affected,Kindly help on this

    1. Hello Eric, Does your KRA PIN for individuals been migrated or registered using the iTax system? If yes, then I don’t think it will affect your application for KRA PIN for Company. If you have not done your returns as individual, then it will be harder for you to qualify for Tax Compliance Certificate for your company when you apply for it.

  29. Whats is the difference between a KRA PIN NO. and V.A.T NO. for limited companies. Is it not the same nowadays or theres a special VAT NO.

    1. At the moment Reuben, KRA has merged both VAT Number & PIN Number for company into one document. You now only need to get KRA PIN number and just add VAT as an obligation in the application.

  30. I would like to print KRA PIN certificate for a Limited Company for which the PIN number is known. Two KRA PIN numbers for two individual directors registered in itax are also available. Thanks to advise.

  31. HI we recently open a limited company and we apply for Kra Pin but its was rejected can we reapply again or what should we do ! kindly advise us !

    1. You will need to take your company documents (certificate of incorporation, memorandum and article of association) and KRA acknowledge receipt to KRA offices and they should be able to assist you with that.

  32. Hello, we changed our company name at the Company’s Registry. How do we go about changing the company details for PIN? Also I registered a business name in 2006 but I have not operated with the business name since 2007 since I left the country. I came back in Jan 2016 and on following up with KRA I was informed I had not made returns to date and these have accumulated. How can I go about getting a waiver? Also what is the process to deregister/wind up the business name and have the VAT obligation removed from my individual PIN? Thanks, Njeri

    1. To change the name of company on your KRA PIN, you will need to take your new certificate of incorporation and memorandum to KRA to perform data loading and inform them that you are changing the name of company. They should be able to assist you with that.

  33. Kudos Guys!!! How much do you charge for company profile,webdesign, Company PIN and compliance Certificate and Time frame??

  34. We have a registered limited company and a KRA Pin issued through the KRA portal,when we offer services we charge Vat. Do we need to submit this by 20th of every month? Do we need a VAT no or its not really neceessary?

  35. i want to be advised whether transporting petroleum as service is vatable and if yes what is the formular of going about it.

  36. Good evening ,
    Hope you had a fruitful weekend.
    Am Erwin Kotzebue from Netherlands , i have interest of investing in Kenya ,and in process i want to buy land in Nakuru and am meant to understand prior that for the whole transaction to be complete and for me to obtain a land title deed with my names i am required to have the KRA pin certificate to process the same please advice me on what steps i should follow to get KRA pin certificate.
    Regards,
    Erwin

  37. Hi, i recently applied for a pin for a company but the application was rejected because the email address we used was already registered under another pin. How do i go about changing the email address to receive the Pin certificate?

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